Program Specialist 1
Program Specialist 1
I. General Statement of Function
Reporting to the Associate Director, the Program Specialist is expected to work closely with the Program Managers, to provide high quality program support to all MCEDSV staff as needed. The employee also fulfills a variety of program management tasks under the direction of program managers.
II. Typical Duties:
Typical Duties Related to Program Management
- Assist with the development of MCEDSV projects, including training, research, and policy initiatives.
- Provides research support in the identification and dissemination of model/exemplary program information.
- Participate in the development, and coordination of meetings, trainings, and conferences. This includes development of topics and training design.
- Provide staff support to work groups convened to guide the development and implementation of Coalition, Coalition member, and allied organization projects.
- Work as part of a program team for the purposes of grants management including applications, reporting, and support of sub-recipients.
- Coordinate and participate in the development and dissemination, including necessary updates, of a variety of domestic and sexual violence publications, alerts, press releases, and position papers.
- Participate in state and national-level work groups and trainings with Program Management Staff.
- Assist in the development of culturally appropriate and intersectional curricula and training materials regarding domestic and sexual violence and related issues.
- Provide research and technical support in the development and distribution of information packets, publications, and promotional products of the agency. This includes writing, editing, desktop publishing, and quality control.
Typical Duties Related to Training, Event, and Executive Support
- Assist with other aspects of office management and implementation as directed; perform general secretarial tasks, including typing, filing, photocopying, assembly of materials, mass mailings, administrative filing and archiving and other tasks as required. Responsible for timely turn around of copy box materials.
- Assists in ensuring expense obligation forms, calendar requests, and other documentation are completed for all assigned meetings, trainings, web-based trainings, and conference calls.
- Other secretarial duties include directing materials/routing, screening correspondence/calls, handling general inquiries, word processing and correspondence, assists in ordering supplies and stocking all supplies daily (copier paper bins, printer paper bins, fax paper bins). Proofreads outgoing correspondence, memos, reports, and documents for accuracy.
- Shares responsibilities for opening and closing the office with other administrative staff.
- Assists with routine correspondence and material requests for Training, Program and Executive Staff, including assorted secretarial tasks, setting up of meetings, conference calls, minute taking, etc.
- Assists with the assembly of all materials for trainings, conferences and meetings, including photocopying and assembly into training materials.
- Assist Events Coordinator with preparation of meeting supplies and materials, (nametags, sign in sheets, training box supplies and inventory).
- Assist Events Coordinator with the creation and submittal of CEU (Continuing Education Unit) applications for trainings.
- Other duties as assigned.
- Commitment to ending gender-based violence and a demonstrated ability to incorporate a multi-cultural and anti-oppression perspective into all levels of their work.
- Commitment to working as part of team within a shared leadership structure that includes diverse partners.
- Experience in social justice, systems advocacy, and/or social change work with a minimum of 2 years working in DV/SA or a related field.
- Proven ability in executive, secretarial, and/or administrative support.
- Ability to think expansively by combining ideas in a unique way or making connections between disparate ideas and explore different views from multiple perspectives.
- Must be able to show personal initiative as well as be able to work collaboratively as a member of a team.
- Demonstrated ability to develop and maintain cooperative relations with a diversity of individuals, organizations and other stakeholders.
- Individual must have excellent communication skills, both written and verbal; must demonstrate effective judgment in a fast-paced work environment while meeting deadlines.
- Highly organized, accurate, detail-oriented and able to work independently to provide high-quality support to training and executive staff.
- Ability to juggle multiple tasks, proficiency in Microsoft Office, office machines.
- Excellent writing, editing and oral communication skills.
- Excellent driving record.
- Ability to lift up to 50 pounds on occasion.
IV. Reports to: Associate Director
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Training and Resource Manager
Michigan Coalition to End Domestic and Sexual Violence Position Description: Training and Resource Manager
MCEDSV is dedicated to the empowerment of all the state's survivors of domestic and sexual violence. Our mission is to develop and promote efforts aimed at the elimination of all domestic and sexual violence in Michigan.
MCEDSV is Michigan's catalyst for creating empowered and transformed individuals, communities, and societies committed to building a lasting legacy of equality, peace and social justice, where domestic and sexual violence no longer exists.
MCEDSV is launching a statewide sexual assault hotline. We are looking for an experienced training and resource manager to devise our hotline training strategy, oversee its implementation and assess its outcomes. The right candidate will identify training and resource needs that will be replicable. In addition to training, the Training and Resource Manager will be responsible for the development of all information literacy, copyright compliance and retention and dissemination of all electronic and hard copy resources. The Training and Resource Manager will also be responsible for development of all information sharing and culling of anecdotal data from individual hotline employees including the development of a method to track statewide referrals and barriers to survivor of sexual assault by county.
- Prior experience serving survivors of violence.
- Understanding of intersectionality, trauma informed and survivor centered service delivery models.
- Experience working on a hotline.
- Identify and assess future and current training needs through job analysis, career paths, annual performance appraisals and consultation with line managers.
- Draw an overall or individualized training and development plan that addresses needs and expectations.
- Deploy a wide variety of training methods.
- Conduct effective induction and orientation sessions.
- Monitor and evaluation training program’s effectiveness, success and periodically report on them.
- Manage training budget.
- Provide opportunities for ongoing development.
- Resolve any specific problems and tailor training programs as necessary.
- Maintain a keen understanding of training trends, developments, and best practices.
- Develop and maintain online resources and library. Disseminate relevant educational materials to staff. Develop tracking methods, including an internal WIKI to track barriers to survivors across the state.
- The candidate will have a demonstrated passion and commitment to social justice.
- The candidate will have strong research and organizational skills, the ability to effectively communicate verbally and in-writing, and well-developed analytical and computer skills.
- The candidate must be willing to spend the first two months of hire in training in classroom.
- Master degree in Education, Public Administration or equivalent experienced required. Master of Information Library Science with teaching experience preferred
Full time: $70,000 (DOE)
Transgender, LGB, minority and non-traditional candidates strongly encouraged to apply.
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