I. General Statement of Function
The Program Specialist is expected to work closely with the Program Managers, to provide high quality program support to all MCEDSV staff as needed. The employee also fulfills a variety of program management tasks under the direction of program managers.
II. Typical Duties:
Typical Duties Related to Program Management
• Assist with the development of MCEDSV projects, including training, research, and policy initiatives.
• Provides research support in the identification and dissemination of model/exemplary program information.
• Participate in the development, and coordination of meetings, trainings, and conferences. This includes development of topics and training design.
• Provide staff support to work groups convened to guide the development and implementation of Coalition, Coalition member, and allied organization projects.
• Work as part of a program team for the purposes of grants management including applications, reporting, and support of sub-recipients.
• Coordinate and participate in the development and dissemination, including necessary updates, of a variety of domestic and sexual violence publications, alerts, press releases, and position papers.
• Participate in state and national-level work groups and trainings with Program Management Staff.
• Assist in the development of culturally appropriate and intersectional curricula and training materials regarding domestic and sexual violence and related issues.
• Provide research and technical support in the development and distribution of information packets, publications, and promotional products of the agency. This includes writing, editing, desktop publishing, and quality control.
Typical Duties Related to Training, Event, and Executive Support
• Assist with other aspects of office management and implementation as directed; perform general secretarial tasks, including typing, filing, photocopying, assembly of materials, mass mailings, administrative filing and archiving and other tasks as required. Responsible for timely turn around of copy box materials.
• Assists in ensuring expense obligation forms, calendar requests, and other documentation are completed for all assigned meetings, trainings, web-based trainings, and conference calls.
• Other secretarial duties include directing materials/routing, screening correspondence/calls, handling general inquiries, word processing and correspondence, assists in ordering supplies and stocking all supplies daily (copier paper bins, printer paper bins, fax paper bins). Proofreads outgoing correspondence, memos, reports, and documents for accuracy.
• Shares responsibilities for opening and closing the office with other administrative staff.
• Assists with routine correspondence and material requests for Training, Program and Executive Staff, including assorted secretarial tasks, setting up of meetings, conference calls, minute taking, etc.
• Assists with the assembly of all materials for trainings, conferences and meetings, including photocopying and assembly into training materials.
• Assist Events Coordinator with preparation of meeting supplies and materials, (nametags, sign in sheets, training box supplies and inventory).
• Assist Events Coordinator with the creation and submittal of CEU (Continuing Education Unit) applications for trainings.
• Other duties as assigned.
• Commitment to ending gender-based violence and a demonstrated ability to incorporate a multi-cultural and anti-oppression perspective into all levels of their work.
• Commitment to working as part of team within a shared leadership structure that includes diverse partners.
• Experience in social justice, systems advocacy, and/or social change work with a minimum of 2 years working in DV/SA or a related field.
• Proven ability in executive, secretarial, and/or administrative support.
• Ability to think expansively by combining ideas in a unique way or making connections between disparate ideas and explore different views from multiple perspectives.
• Must be able to show personal initiative as well as be able to work collaboratively as a member of a team.
• Demonstrated ability to develop and maintain cooperative relations with a diversity of individuals, organizations and other stakeholders.
• Individual must have excellent communication skills, both written and verbal; must demonstrate effective judgment in a fast-paced work environment while meeting deadlines.
• Highly organized, accurate, detail-oriented and able to work independently to provide high-quality support to training and executive staff.
• Ability to juggle multiple tasks, proficiency in Microsoft Office, office machines.
• Excellent writing, editing and oral communication skills.
• Excellent driving record.
• Ability to lift up to 50 pounds on occasion.
IV. Reports to: Associate Director
V. Status: Non-exempt.
VI: Pay Scale $16 – $20 hr.